room block pirates!
Unofficial housing companies use various tactics to woo meeting attendees to book outside the official room block, which can result in VDF being required to pay costly attrition fees! Sham housing companies that contact attendees and exhibitors after meeting registration opens with fraudulent offerings of hotels rooms (sometimes at rates discounted from what’s posted on the meeting’s official website), requests for credit card information for previously made reservations, or pushes to book through them immediately. Typically the company claims that the meeting’s room block is nearly sold out but they can get the attendee a good rate at an overflow hotel or one outside the room block. These pirated rooms usually come with a large cancellation fee, so even if the attendee or exhibitor figures it out—or the association becomes aware of the scam—it can be too little, too late. VDF will let you know via the website if the room block is full and we will list alternative options for hotel reservations at that time.
The 2015 VDF host hotel is The Portola Hotel & Spa .
(All VDF-specific events and presentations will take place at The Portola and in the adjacent Monterey Conference Center. VDF attendee registration will open in May 2015.)
Group rate: $215++ (single/double)
Reservations within the group block include:
~ Complimentary wireless internet access
~ Discounted rate of $10 per 24-hours on self-parking
Online reservation instructions:
Note: Reservations for three days pre- and post-Forum at the group rate are based upon availability. Please be aware that if you include these additional days in your reservation and they are sold out, it may appear that all the dates (including the Forum dates) are sold out. This is likely not the case so please contact our office
and we will work with the hotel to resolve the issue.
When making reservations by telephone, follow these instructions:
- Be sure you specify the following:
Hotel name: “The Portola Inn ”
Group name: “Veterinary Dental Forum”
Dates requested: If you are requesting the group discounted rate for dates prior to October 24th or after November 4th, keep in mind the group rate will be honored on an 'as available' status.
If you are unable to book your rooms via the online registration or by telephone, after attempting both options, please email us at contact@VeterinaryDentalForum.com.
Please note that VDF management continues to work toward securing the number of rooms needed to try to accommodate as many VDF attendees in-house as possible. Due to our exponential growth over the past four years, estimating attendance is difficult. Should the hotel become sold out we will evaluate all options on the table and report results on this website. Thank you for your patience.
Getting to the Monterey Peninsula and the Portola Hotel & Spa couldn’t be easier. Fly directly into Monterey's hassle-free airport located just 10 minutes from the hotel. Airlines servicing the Monterey Peninsula Airport include American, United, Alaska, Allegiant, and US Airways, offering over 80 flights daily. Other travel options include flying into San Jose International Airport, a quick one-hour drive or San Francisco International Airport, a one and a half hour drive down the picturesque California coast.
Monterey, California Hotel Parking
The Portola Hotel & Spa at Monterey Bay offers a parking garage for all hotel guests.
Self-Parking: $10 per day (In/Out Privileges) - discounted rate (normally $17) for VDF attendees rooming at The Portola.
Valet Parking: $20 per day (In/Out Privileges)
Shuttle service is available to our Monterey Bay hotel from Monterey, San Francisco and San Jose airports.
The Portola Hotel & Spa does not have a hotel shuttle service; however, guests are encouraged to call the Monterey Shuttle Airbus or Yellow Cab Taxi service to and from the hotel.
Monterey Shuttle Airbus - (831) 373-7777
Yellow Cab - (831) 333-1234